Expense Reports & Company Spend Policy

Overview

Most expenses that an employee could incur should be chargeable on their company credit/spend card (currently utilizing BILL Spend & Expense or American Express).

When possible, all company expenses should be put on a company card.

When a charge is put on a company credit, a receipt for the purchase is required. This must be uploaded to the BILL Spend & Expense system or emailed to joseph@theminervagroup.com within 3 business days following the charge.

If a budget has not been loaded on to your BILL Spend & Expense card, but you believe there should be, please contact joseph@theminervagroup.com or kris@theminervagroup.com.

Expenses on a personal card or account

Occasionally there will be expenses that a employee will need to pay for using their personal card or account. This could be due to amount limits, vendor systems, budget thresholds, mileage, etc.

In these situations the employee must request reimbursement through the “Reimbursement” section of the BILL Spend & Expense platform.

Lunch-n-Learn Meals & Office Expenses

When applicable a budget will be loaded onto an employee’s spend card to purchase a meal for lunch and learn or for a pre-approved office supply expense.